ZMINA:Resilience. Second call for co-creation funding of international cooperation projects

The IZOLYATSIA Foundation (UA) and Malý Berlín (SK), together with Trans Europe Halles (SE), announce the second call for proposals for the co-creation funding of international cooperation projects.

The objective of the call is to support co-creation between Ukrainian artists and cultural organisations and their peers from Creative Europe countries on the topic of resilience.

Funding will be available for co-creation projects involving at least one Ukrainian partner and a partner from another Creative Europe participating country. Each partner is expected to play a role of comparable weight in the project — whether through creative input, management responsibilities, or audience development. All creative sectors are eligible, with the exception of the audio-visual sector. Each co-creation project must include a public presentation in the locality of every participating partner.

Purpose of the call

• To develop and present an international co-creation on the topic of resilience, in any artistic/cultural sector except audio-visual.
• To carry out at least two local presentations (one/locality, including in Ukraine).

Budget

• Total funding available: 187,500€
• Amounts per grant:
  • Up to 25,000€, covering up to 90% of project costs.
  • Applicants are expected and required to provide the rest of the total project budget as a contribution.
• Expected number of grants: 7-10

Eligible applicants

Organisations active in the field of arts and culture established in a Creative Europe country (EU countries, non-EU countries). For Ukraine, they must be registered in a zone effectively controlled by the Ukrainian government. Projects must include at least two partners from at least two countries, of which one is Ukraine. Individual artists and freelancers cannot apply directly; they must take part through an eligible organisation acting as a project partner.

List of activities that are eligible for financial support

• All activities necessary for the co-creation project implementation and development.
• Presentation of the co-creation in the locality of each project partner.
• Travel related to organisational, rehearsal, artistic, presentation purposes.

Duration of the project

• Project duration period: up to 7 months within the indicative implementation window of February–August 2027.
• Earliest start of the project after the signature of the grant agreement.

Technical eligibility criteria

• All required attachments (as described in the Application Procedure below) are uploaded to the platform in separate files and in the formats specified for this call.
• All required attachments are uploaded to the platform following standard templates that can be downloaded on the platform.
• All required attachments are readable, accessible, and printable.
• All the project partners meet the eligibility conditions specified for this call.
• The registration of all the project partners meets the conditions specified for this call.
• The application form is complete and contains all the requested information.
• The total subgrant amount requested in the budget is within the maximum subgrant amounts determined for this call.
• The total project partners contribution meets the conditions specified for this call.
• Project implementation period is within the project implementation period defined for this call.
• The start of project implementation meets the conditions specified for this call.

Selection criteria

Relevance:

• Relevance of the project to the objectives of the call.
• Relevance of potential co-creation to act as a basis for intercultural dialogue.

Quality:

• Quality of extent to which cross-cutting issues (digital, green, inclusion) are addressed, including barrier-free access to project results.
• Quality of the partnership: the equal importance of the roles played by project partners.
• Quality of scale of engagement, measured by the expected audience size and number of local presentations.

Impact:

• Impact and the sustainability of the project, including plans and possibilities for future presentations of the co-creation.

Selection procedure

Applications will first undergo a technical eligibility check by the ZMINA:Resilience team to verify that they meet all formal requirements, including admissibility and eligibility criteria. Proposals that pass this stage will then be assigned to two independent evaluators each.

Evaluators will assign scores to applications. Then, the applications will be rated according to the average score.

The final selection will be made by the Selection Committee, taking into account geographical, sectoral, and thematic diversity, within the available budget of the call.

The application budget will be assessed for cost-effectiveness and plausibility, and may be adjusted before the grant agreement is signed. The final grant amount will be determined based on a combination of lump sum units and actual costs incurred: costs such as artist fees, travel, accommodation, and per diems are paid at the fixed unit rates listed under "Eligible costs covered by the grant" below, regardless of the exact amount spent, while costs such as equipment rental, production services, and shipping are reimbursed based on actual costs incurred.

Due to the volume of applications received, the ZMINA:Resilience project team will not be able to provide individual feedback for selection decisions. All decisions are final.

Application procedure

• Applications must be submitted via the IZOLYATSIA online platform no later than 04.12.2026, 23:59 (Kyiv time).
• Applicant: the application shall be submitted by a single representative of the consortium/project partners (Lead Applicant).

Required documents

The application package includes:

• The application form and budget (completed directly on the platform).
• Supporting documents regarding capacity, eligibility, and admissibility. The following must be uploaded to the platform in .pdf format separately for each partner:
  • A scanned copy of the Letter of Guarantee, completed and signed by the head of the applicant organisation (template available for download on the platform).
  • Registration documents:
    • For organisations registered in Creative Europe countries other than Ukraine: national registration documents with English translation in case the document is issued in another language.
    • For organisations from Ukraine: Full Extract from the Unified State Register of Legal Entities, Physical Persons-Entrepreneurs, and Public Formations dated on or after 5 October 2026 — in their original language.
  • The current version of the Statutes or equivalent (if mandatory for the legal entity) — all pages:
    • For organisations registered in Creative Europe countries other than Ukraine: with English translation in case the document is issued in another language.
    • For organisations from Ukraine: in their original language.

Language of application: the application must be submitted in English.

Support: during the application period, assistance will be provided through Q&A sessions and a dedicated email helpline.

Draft subgrant agreement template

Funding conditions

• Financial support: 70% is disbursed upon signing the grant agreement, and the remaining amount is paid upon submission and approval of the report.
• Co-financing is mandatory and must be at least 10% of the total project budget.
• Double funding within the EU budget is not allowed.
• All costs must be incurred after the grant agreement is signed and within the project implementation period.
• Compliance with EU branding and visibility requirements is mandatory.

Eligible costs covered by the grant include

• Daily fee for artistic work: 75€/artist/day
• Travel:
  • International: 350€/return trip
  • Local (e.g. participation in trainings): 65€/return trip
• Support to green travel (in addition to the travel rate above, for one-way trips over 600km not made by air): 300€
• Accommodation & per diem: 75€/overnight
• Visa cost, if needed: 80€
• Shipping/Transport (of equipment), incl. insurance: at cost
• Supplies & equipment (for equipment depreciation costs only): at cost
• Services required for project implementation (production, rental of equipment, rental of space for project events, etc.): at cost
• Communication, marketing and documentation: at cost
• Management and administration costs: max. 20% of the overall project budget (grant amount plus own contribution/co-financing combined)

Estimated dates

• Launch of the Call for Proposals: 5 October 2026
• Deadline for Submission of Applications: until 23:59 4 December 2026 (Kyiv time)
• Evaluation Period: December 2026
• Announcement of Results: January 2027
• Signing of Grant Agreements: February 2027
• Implementation of Selected Projects: February 2027 – August 2027 (each project runs up to 7 months within this window, depending on its grant agreement signing date)

Contact information

Helpline: [email protected] (response within 2 working days).
FAQ and additional materials are available on the application platform.

Заявки приймаються до:
05.10.2026 — 04.12.2026